If you've been planning content in Notion, Google Sheets, Airtable, Asana, or Trello, you don't have to start from scratch. Postana supports importing your existing content calendar as a CSV or PDF file. Our AI reads the file, extracts each item, and creates drafts on your calendar—ready to edit or turn into full content.
This guide walks you through exporting from each tool and importing into Postana. No manual copy-pasting. No data loss. Just a few clicks.
Why Import Your Calendar?
Maybe you've been planning in a spreadsheet for months. Maybe your team uses Notion or Asana for editorial planning. Whatever the case, importing lets you keep your existing workflow while gaining Postana's AI-powered content creation, scheduling, and feed planning—all in one place.
Supported Formats
Postana accepts CSV (spreadsheet) and PDF files, up to 10MB. CSV works best when your content is in a table with columns like Date, Title, Description. PDF works when you have a document or a calendar layout—our AI can read tables and lists from PDFs too.
CSV
Best for spreadsheets
Best for documents
Export from Notion
Notion databases export cleanly to CSV. Here's how:
- Open your content calendar database in Notion.
- Click the ... menu (top right of the database).
- Select Export.
- Choose CSV as the format.
- Click Export and download the file.
Include columns for Date, Title, and Description (or similar) for best results. If you use a "Select" property for content type (Reel, Carousel, Post), the AI will map it automatically.
Export from Google Sheets
Google Sheets is straightforward—just download as CSV:
- Open your content calendar spreadsheet.
- Go to File → Download.
- Select Comma-separated values (.csv).
- The file downloads to your computer.
Use a header row with clear column names (Date, Title, Description, Type, Platform). The AI recognizes common variations like "Scheduled For", "Topic", "Notes", etc.
Export from Airtable
Airtable bases export to CSV with a few clicks:
- Open your content calendar base or view.
- Click the ... menu (top right of the view).
- Select Download CSV.
- Choose Current view (or all records if you prefer).
- Download the CSV file.
Filter or sort your view before exporting if you only want to import a specific date range or content type.
Export from Asana
Asana exports projects and lists to CSV:
- Open your content calendar project or list.
- Click the ... menu (top right).
- Select Export.
- Choose CSV as the format.
- Click Export and download.
Asana exports include task names, due dates, and descriptions. Use custom fields for content type or platform if you have them—the AI will pick them up when possible.
Export from Trello
Trello boards export as CSV or PDF (via Power-Up):
- Open your content calendar board.
- Click the board menu (top right) → Power-Ups.
- Search for Export or CSV Export and enable it.
- Use the Power-Up to export your board to CSV.
Alternatively, you can export to PDF using Trello's built-in print/export feature (File → Print → Save as PDF). Postana's AI can read PDF exports and extract cards and dates.
Include due dates on cards and use list names as dates (e.g. "Week of March 1") for best results. Card descriptions become the content description.
Import into Postana
Once you have your CSV or PDF file:
- Open your Postana calendar.
- Click the Import button (next to Share and Feed Plan).
- Drag and drop your file or click to browse.
- Click Import—our AI will extract the content and create drafts.
- Review the items on your calendar; edit or convert them to full content as needed.
Pro tip: Import one month at a time. If you have a full year of content, split by month for cleaner imports and easier review.
